Each Member commits to donating $100 per meeting on a quarterly basis ($400 annually).
Members bring a blank check to be written out directly to the selected charity. If a member is unable to attend a meeting she may give her cheque to another Member to deliver on her behalf or she may mail it in before/after the meeting.
Each member is entitled to carry one proxy vote upon presentation of the other members cheque
Teams of two are permitted, they are entitled to one vote and one receipt.
All donations will be provided to grass roots charities in Leeds and Grenville
Donations benefiting national charities will not be considered. However, If a national charity has a local group affiliation and the donation will only benefit the greater Leeds Grenville area, that is allowable for consideration.
Members who wish to submit a charity for consideration must complete a Charitable Organization Fact Sheet and be ready to make a five minute presentation at the meeting to the members about such charity. Three charity submissions will be randomly drawn at the meeting of which the presenters will then have time to make their five minute presentation.
If a charitable organization has received funding in the past from a local 100+ WWC chapter - this fact must be disclosed during the presentation.
Only Members who have signed a Commitment Form and are current on their contributions may submit a charity for consideration.
Only Members who are current in their contributions are eligible to vote at meetings.
A Q&A session will take place immediately following the three presentations and directly preceding Member voting.
Each Member will vote by ballot - the majority rules. Even if your choice does not win, all Members are responsible for writing a check to the winning charity.
If a Member presents for a particular charity that is not chosen, the Member is still eligible to submit that same charity at subsequent meetings or until such charity is chosen. If a Member's charity is chosen, that charity is not eligible to be considered for future consideration, however, the Member is still eligible to submit the name of another charity.
In the case of a two-way tie the membership will be provided with the names of the two charities and a second vote will be taken. If the second vote results in another tie then the we will randomly pick one of the two charities name out of a hat.
Presentations should be simple and not overly formal. When you are ready to present your organization here is a list of topics that you should be prepared to discuss:
What is the name of the organization?
Where is the organization located?
What is the mission of the organization?
What purpose does the organization serve? (who, what do they do, how do they do it)
How would the organization benefit from receiving the donation?
How will the funds be used?
Has this organization received funding from an area 100 Women Who Care Chapter? If so, this must be disclosed during the presentation
If chosen, to whom would the group make a cheque payable?